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The Church Electoral Roll
The Annual Parochial Church Meeting will be held on 25 April 2010 at
18:30 in St Mary's Church. For you 'to have a voice' at the meeting
or to be eligible to be elected to an office you need to be on the church's
Electoral Roll (not to be confused with the Parliamentary
Electoral Roll). Each year the Electoral Roll needs to be revised
ahead of the meeting and this will take place beginning 7
April 2010 and will take effect from 10 April 2010. After this date no
further names may be added to the Roll until after the annual meeting.
The current Electoral Roll is available in both our churches.
If you are not on the roll complete an enrolment form and hand it by 7
April 2010 to one of:
- the Electoral Roll Officer (Brian Wood)
- the church wardens
- the clergy
- the team office
You qualify to be on the Electoral Roll of the Parish of
Prestbury if you are
- aged 16 years or over
- baptised
- a lay member of the Church of England
- either resident in the parish or habitually attend public
worship in the parish
Interactive map of the parish (opens in new window)
The enrolment form is simple and can be found in church or you can
download a copy.
Detailed Rules about the Electoral Roll
PART I
CHURCH ELECTORAL ROLL
1. Formation of roll
(1) There shall be a church electoral roll (in these rules referred to as "the
roll") in every parish, on which the names of lay persons shall be entered as
hereinafter provided. The roll shall be available for inspection by bona fide
inquirers.
(2) A lay person shall be entitled to have his name entered on the roll of a
parish, if he is baptised, of sixteen years or upwards, has signed an
application form for enrolment and declares himself either —
(a) to be a member of the Church of England or of a Church in communion
therewith resident in the parish; or
(b) to be such a member and, not being so resident, to have habitually attended
public worship in the parish during a period of six months prior to enrolment;
or
(c) to be a member in good standing of a Church not in communion with the
Church of England which subscribes to the doctrine of the Holy Trinity and also
to be a member of the Church of England and to have habitually attended public
worship in the parish during a period of six months prior to enrolment.
Provided that where a lay person will have his sixteenth birthday after the
intended revision of the electoral roll or the preparation of a new roll but on
or before the date of the annual parochial church meeting, he may complete a
form of application and his name shall be enrolled but with effect from the
date of his birthday.
(4) A person shall be entitled to have his name on the roll of each of any
number of parishes if he is entitled by virtue of paragraph (2) of this rule to
have his name entered on each roll; but a person whose name is entered on the
roll of two or more parishes must choose one of those parishes for the purposes
of the provisions of these rules which prescribe the qualifications for
election to a diocesan synod or the General Synod or for membership of a
parochial church council under rule 14(1)(f).
(5) The roll shall, until a parochial church council has been constituted in a
parish, be formed and revised by the minister and churchwardens (if any), and
shall, after such council has been constituted, be kept and revised by or under
the direction of the council. Reference in this rule to a parochial church
council shall, so far as may be necessary for giving effect to these rules, be
construed as including references to the minister and churchwardens (if any).
(6) Where a new parish is created by a pastoral scheme, the roll of that parish
shall in the first instance consist —
(a) in the case of a parish created by the union of two or more former
parishes, of the rolls of those parishes combined to form one roll;
(b) in any other case, of the names of the persons whose names are at the date
of the coming into existence of the new parish entered on the roll of a parish
the whole or any part of which forms part of the new parish and who are either
resident in the new parish or have habitually attended public worship therein.
(7) The parochial church council shall appoint a church electoral roll officer
to act under its direction for the purpose of carrying out its functions with
regard to the electoral roll.
(8) The names of persons who are entitled to have their names entered upon the
roll of the parish shall, subject to the provisions of these rules, be from
time to time added to the roll. It shall be the duty of the church electoral
roll officer to keep the roll constantly up to date by the addition and removal
of names as from time to time required by these rules and to report such
additions and removals at the next meeting of the parochial church council.
When additions and removals have been made by the electoral roll officer a list
of such amendments shall be published by being exhibited continuously for not
less than fourteen days on or near the principal door of every church in the
parish and every building in the parish licensed for public worship in such
manner as the council may appoint and the list shall contain notification of
the right of appeal referred to in rule 43.
(9) Subject to the provisions of this rule, a person's name shall, as the
occasion arises, be removed from the roll, if he —
(a) has died; or
(b) becomes a clerk in Holy Orders; or
(c) signifies in writing his desire that his name should be removed; or
(d) ceases to reside in the parish, unless after so ceasing he continues, in
any period of six months, to attend public worship in the parish, unless
prevented from doing so by illness or other sufficient cause; or
(e) is not resident in the parish and has not habitually attended public
worship in the parish during the preceding six months, not having been
prevented from doing so by illness or other sufficient cause;
(f) was not entitled to have his name entered on the roll at the time when it
was entered.
(10) The removal of a person's name from the roll under any of the provisions
of these rules shall be without prejudice to his right to have his name entered
again, if he has or acquires that right.
(11) The roll shall where practicable contain a record of the address of every
person whose name is entered on the roll, but a failure to comply with this
requirement shall not prejudice the validity of any entry on the roll.
2. Revision of roll and preparation of new roll
(1) Except in a year in which a new roll is prepared, the roll of a parish
shall be revised annually by or under the direction of the council. Notice of
the intended revision in the form set out in section 2 of Appendix I to these
rules shall be affixed by the minister or under his direction on or near the
principal door of every church in the parish and every building in the parish
licensed for public worship and remain so affixed for a period of not less than
fourteen days before the commencement of the revision. The revision shall be
completed not less than fifteen days or more than twenty-eight days before the
annual parochial church meeting.
(2) Upon every revision all enrolments or removals from the roll which have
been effected since the date of the last revision (or since the formation of
the roll, if there has been no previous revision) shall be reviewed, and such
further enrolments or removals from the rolls as may be required shall be
effected.
(3) After the completion of the revision, a copy of the roll as revised shall,
together with a list of the names removed from the roll since the last revision
(or since the formation of the roll, if there has been no previous revision),
be published by being exhibited continuously for not less than fourteen days
before the annual parochial church meeting on or near the principal door of the
parish church in such manner as the council shall appoint. During the period
while the copy is so exhibited any errors and omissions in the roll may be
corrected but subject thereto and to the provisions of rule 1(2) no names shall
be added to or removed from the roll during the period in any year between the
completion of the revision and the close of the annual parochial church
meeting.
(4) Not less than two months before the annual parochial church meeting in the
year 2007 and every succeeding sixth year notice in the form set out in section
3 of Appendix I to these rules shall be affixed by the minister or under his
direction on or near the principal door of every church in the parish and every
building in the parish licensed for public worship and remain so affixed for a
period of not less than fourteen days. On the affixing of the notice a new roll
shall be prepared.
At every service held on each of the two Sundays within the period of fourteen
days beginning with the date of the affixing of the notice or, in the case of a
church in which no service is held on either of those Sundays, at every service
held in that church on the first Sunday after that date the person conducting
the service shall inform the congregation of the preparation of the new roll.
(5) The parochial church council shall take reasonable steps to inform every
person whose name is entered on the previous roll that a new roll is being
prepared and that if he wishes to have his name entered on the new roll he must
apply for enrolment. No such steps need be taken with respect to any person
whose name could be removed from the previous roll under rule 1(9).
(6) The new roll shall be prepared by entering on it the names of persons
entitled to entry under rule 1(2), and a fresh application shall be required
from persons whose names were entered on the previous roll. A person whose name
was so entered shall not be disqualified for entry on the new roll by reason
only of his failure to comply with the conditions specified in rule 1(2)(b) and
(c), if he was prevented from doing so by illness or other sufficient cause,
and the circumstances shall be stated on the application form. The preparation
of the new roll shall be completed not less than fifteen days or more than
twenty-eight days before the annual parochial church meeting.
(7) After the completion of the new roll, a copy shall be published by being
exhibited continuously for not less than fourteen days before the annual
parochial church meeting on or near the principal door of the parish church in
such manner as the council shall appoint. During the period while the copy is
so exhibited any errors and omissions in the roll may be corrected but subject
thereto and to the provisions of rule 1(2), no names may be added to or removed
from the roll during the period in any year between the completion of the
revision and the close of the annual parochial church meeting. On the
publication of the new roll it shall come into effect and the previous roll
shall cease to have effect.
(8) Upon the alteration of the boundaries of any parishes the parochial church
council of the parish from which any area is transferred shall enquire from the
persons resident in that area whose names are entered on the roll of the
parish, whether they wish to have their names transferred to the roll of the
other parish. The parochial church council shall remove the names of persons
answering in the affirmative from its own roll and shall inform the parochial
church council of the parish in which such persons now reside, which shall
enter the names on its roll without any application for enrolment being
required.
3. Procedural provisions relating to entry and removal of names
(1) When a person applying for enrolment on the roll of any parish signifies
his desire that his name should be removed from the roll of any other parish,
notice of that fact shall be sent by the parochial church council receiving
that application to the parochial church council of that other parish.
(2) When the name of any person is removed from the roll of the parish owing to
his having become resident in another parish, notice of that fact shall,
wherever possible, be sent by the parochial church council of the first
mentioned parish to the parochial church council of the last mentioned parish.
4. Certification of numbers on rolls
Not later than the 1st June the chairman, vice-chairman, secretary or church
electoral roll officer of the parochial church council shall notify the
secretary of the diocesan synod of the number of names on the roll of each
parish as at the date of the annual meeting and a copy of such notification
shall be affixed at or near to the principal door of every church in the parish
and every building licensed for public worship in the parish when notification
is sent to the secretary of the diocesan synod, and shall remain so affixed for
a period of not less than fourteen days.
5. Rolls of certain chapels
(1) Where there is in a parish a chapel specified in Part II of Appendix III,
there shall in that parish be an additional church electoral roll for that
chapel.
(2) This Part has effect in relation to such a roll subject to the following
modifications —
(a) in rule 1(2)(b) and (c) and (9)(d) and (e), for "public worship in the
parish" substitute "public worship at the chapel";
(b) for the purposes of rule 1(4) (in relation to the provisions of these rules
which prescribe the qualifications for election to any synod), the roll shall
be treated as the roll of another parish.
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