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The Church Electoral Roll
The Annual Parochial Church Meeting will be held on 22 April 2012 at 18:30 in
St Mary's Church. For you 'to have a voice' at the meeting or to be
eligible to be elected to an office you need to be on the church's Electoral Roll
(not to be confused with the Parliamentary Electoral Roll).
Each year the Electoral Roll needs to be revised ahead of the meeting and this will
take place beginning 4 April
2012 and will take effect from 7 April 2012. After this date no further names
may be added to the Roll until after the annual meeting.
The current Electoral Roll is available in both our churches.
If you are not on the roll complete an enrolment form and hand it by 4 April 2012
to one of:
- the Electoral Roll Officer (Brian Wood)
- the church wardens
- the clergy
- the team office
You qualify to be on the Electoral Roll of the Parish of Prestbury
if you are
- aged 16 years or over
- baptised
- a lay member of the Church of England
- either resident in the parish or habitually attend public
worship in the parish
Interactive map of the parish (opens in new window)
The enrolment form is simple and can be found in church or you can
download a copy.
Detailed Rules about the Electoral Roll
PART I
CHURCH ELECTORAL ROLL
1. Formation of roll
(1) There shall be a church electoral roll (in these rules referred to as "the
roll") in every parish, on which the names of lay persons shall be entered as
hereinafter provided. The roll shall be available for inspection by bona fide
inquirers.
(2) A lay person shall be entitled to have his name entered on the roll of a parish,
if he is baptised, of sixteen years or upwards, has signed an application form for
enrolment and declares himself either —
(a) to be a member of the Church of England or of a Church in communion therewith
resident in the parish; or
(b) to be such a member and, not being so resident, to have habitually attended
public worship in the parish during a period of six months prior to enrolment; or
(c) to be a member in good standing of a Church not in communion with the Church of
England which subscribes to the doctrine of the Holy Trinity and also to be a member
of the Church of England and to have habitually attended public worship in the
parish during a period of six months prior to enrolment.
Provided that where a lay person will have his sixteenth birthday after the intended
revision of the electoral roll or the preparation of a new roll but on or before the
date of the annual parochial church meeting, he may complete a form of application
and his name shall be enrolled but with effect from the date of his birthday.
(4) A person shall be entitled to have his name on the roll of each of any number of
parishes if he is entitled by virtue of paragraph (2) of this rule to have his name
entered on each roll; but a person whose name is entered on the roll of two or more
parishes must choose one of those parishes for the purposes of the provisions of
these rules which prescribe the qualifications for election to a diocesan synod or
the General Synod or for membership of a parochial church council under rule
14(1)(f).
(5) The roll shall, until a parochial church council has been constituted in a
parish, be formed and revised by the minister and churchwardens (if any), and shall,
after such council has been constituted, be kept and revised by or under the
direction of the council. Reference in this rule to a parochial church council
shall, so far as may be necessary for giving effect to these rules, be construed as
including references to the minister and churchwardens (if any).
(6) Where a new parish is created by a pastoral scheme, the roll of that parish
shall in the first instance consist —
(a) in the case of a parish created by the union of two or more former parishes, of
the rolls of those parishes combined to form one roll;
(b) in any other case, of the names of the persons whose names are at the date of
the coming into existence of the new parish entered on the roll of a parish the
whole or any part of which forms part of the new parish and who are either resident
in the new parish or have habitually attended public worship therein.
(7) The parochial church council shall appoint a church electoral roll officer to
act under its direction for the purpose of carrying out its functions with regard to
the electoral roll.
(8) The names of persons who are entitled to have their names entered upon the roll
of the parish shall, subject to the provisions of these rules, be from time to time
added to the roll. It shall be the duty of the church electoral roll officer to keep
the roll constantly up to date by the addition and removal of names as from time to
time required by these rules and to report such additions and removals at the next
meeting of the parochial church council. When additions and removals have been made
by the electoral roll officer a list of such amendments shall be published by being
exhibited continuously for not less than fourteen days on or near the principal door
of every church in the parish and every building in the parish licensed for public
worship in such manner as the council may appoint and the list shall contain
notification of the right of appeal referred to in rule 43.
(9) Subject to the provisions of this rule, a person's name shall, as the occasion
arises, be removed from the roll, if he —
(a) has died; or
(b) becomes a clerk in Holy Orders; or
(c) signifies in writing his desire that his name should be removed; or
(d) ceases to reside in the parish, unless after so ceasing he continues, in any
period of six months, to attend public worship in the parish, unless prevented from
doing so by illness or other sufficient cause; or
(e) is not resident in the parish and has not habitually attended public worship in
the parish during the preceding six months, not having been prevented from doing so
by illness or other sufficient cause;
(f) was not entitled to have his name entered on the roll at the time when it was
entered.
(10) The removal of a person's name from the roll under any of the provisions of
these rules shall be without prejudice to his right to have his name entered again,
if he has or acquires that right.
(11) The roll shall where practicable contain a record of the address of every
person whose name is entered on the roll, but a failure to comply with this
requirement shall not prejudice the validity of any entry on the roll.
2. Revision of roll and preparation of new roll
(1) Except in a year in which a new roll is prepared, the roll of a parish shall be
revised annually by or under the direction of the council. Notice of the intended
revision in the form set out in section 2 of Appendix I to these rules shall be
affixed by the minister or under his direction on or near the principal door of
every church in the parish and every building in the parish licensed for public
worship and remain so affixed for a period of not less than fourteen days before the
commencement of the revision. The revision shall be completed not less than fifteen
days or more than twenty-eight days before the annual parochial church meeting.
(2) Upon every revision all enrolments or removals from the roll which have been
effected since the date of the last revision (or since the formation of the roll, if
there has been no previous revision) shall be reviewed, and such further enrolments
or removals from the rolls as may be required shall be effected.
(3) After the completion of the revision, a copy of the roll as revised shall,
together with a list of the names removed from the roll since the last revision (or
since the formation of the roll, if there has been no previous revision), be
published by being exhibited continuously for not less than fourteen days before the
annual parochial church meeting on or near the principal door of the parish church
in such manner as the council shall appoint. During the period while the copy is so
exhibited any errors and omissions in the roll may be corrected but subject thereto
and to the provisions of rule 1(2) no names shall be added to or removed from the
roll during the period in any year between the completion of the revision and the
close of the annual parochial church meeting.
(4) Not less than two months before the annual parochial church meeting in the year
2007 and every succeeding sixth year notice in the form set out in section 3 of
Appendix I to these rules shall be affixed by the minister or under his direction on
or near the principal door of every church in the parish and every building in the
parish licensed for public worship and remain so affixed for a period of not less
than fourteen days. On the affixing of the notice a new roll shall be prepared.
At every service held on each of the two Sundays within the period of fourteen days
beginning with the date of the affixing of the notice or, in the case of a church in
which no service is held on either of those Sundays, at every service held in that
church on the first Sunday after that date the person conducting the service shall
inform the congregation of the preparation of the new roll.
(5) The parochial church council shall take reasonable steps to inform every person
whose name is entered on the previous roll that a new roll is being prepared and
that if he wishes to have his name entered on the new roll he must apply for
enrolment. No such steps need be taken with respect to any person whose name could
be removed from the previous roll under rule 1(9).
(6) The new roll shall be prepared by entering on it the names of persons entitled
to entry under rule 1(2), and a fresh application shall be required from persons
whose names were entered on the previous roll. A person whose name was so entered
shall not be disqualified for entry on the new roll by reason only of his failure to
comply with the conditions specified in rule 1(2)(b) and (c), if he was prevented
from doing so by illness or other sufficient cause, and the circumstances shall be
stated on the application form. The preparation of the new roll shall be completed
not less than fifteen days or more than twenty-eight days before the annual
parochial church meeting.
(7) After the completion of the new roll, a copy shall be published by being
exhibited continuously for not less than fourteen days before the annual parochial
church meeting on or near the principal door of the parish church in such manner as
the council shall appoint. During the period while the copy is so exhibited any
errors and omissions in the roll may be corrected but subject thereto and to the
provisions of rule 1(2), no names may be added to or removed from the roll during
the period in any year between the completion of the revision and the close of the
annual parochial church meeting. On the publication of the new roll it shall come
into effect and the previous roll shall cease to have effect.
(8) Upon the alteration of the boundaries of any parishes the parochial church
council of the parish from which any area is transferred shall enquire from the
persons resident in that area whose names are entered on the roll of the parish,
whether they wish to have their names transferred to the roll of the other parish.
The parochial church council shall remove the names of persons answering in the
affirmative from its own roll and shall inform the parochial church council of the
parish in which such persons now reside, which shall enter the names on its roll
without any application for enrolment being required.
3. Procedural provisions relating to entry and removal of names
(1) When a person applying for enrolment on the roll of any parish signifies his
desire that his name should be removed from the roll of any other parish, notice of
that fact shall be sent by the parochial church council receiving that application
to the parochial church council of that other parish.
(2) When the name of any person is removed from the roll of the parish owing to his
having become resident in another parish, notice of that fact shall, wherever
possible, be sent by the parochial church council of the first mentioned parish to
the parochial church council of the last mentioned parish.
4. Certification of numbers on rolls
Not later than the 1st June the chairman, vice-chairman, secretary or church
electoral roll officer of the parochial church council shall notify the secretary of
the diocesan synod of the number of names on the roll of each parish as at the date
of the annual meeting and a copy of such notification shall be affixed at or near to
the principal door of every church in the parish and every building licensed for
public worship in the parish when notification is sent to the secretary of the
diocesan synod, and shall remain so affixed for a period of not less than fourteen
days.
5. Rolls of certain chapels
(1) Where there is in a parish a chapel specified in Part II of Appendix III, there
shall in that parish be an additional church electoral roll for that chapel.
(2) This Part has effect in relation to such a roll subject to the following
modifications —
(a) in rule 1(2)(b) and (c) and (9)(d) and (e), for "public worship in the parish"
substitute "public worship at the chapel";
(b) for the purposes of rule 1(4) (in relation to the provisions of these rules
which prescribe the qualifications for election to any synod), the roll shall be
treated as the roll of another parish.
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